Empowered enterprise-wide document control through SharePoint Online, resulting in enhanced compliance, accelerated collaboration, and real-time access for critical airport operations.

Context

    • The client required a DMS to accommodate a wide range of operations.
    • The objective was to standardize processes and ensure controlled access, secure storage, version control, and collaboration among departments.
    • The existing system lacked structured document approval workflows and audit trails making document access and management cumbersome.

Challenge(s)

    • Users were unable to define specific access permissions, leading to security concerns and unauthorized modifications.
    • No structured approval workflow or version control, leading to inconsistencies and compliance risks.
    • Documents were scattered across systems, making it difficult to find the latest versions and collaborate effectively.

Approach

    • Implemented a centralized, web-based SharePoint solution accessible across departments with controlled access and cloud storage.
    • Introduced metadata-based indexing, classification, and improved search capabilities for faster document retrieval.
    • Implemented role-based access control, audit logs, and compliance tracking to ensure security and regulatory adherence.

Outcome

    • Centralized repository with well- defined metadata.
    • Automated approval and version control.
    • Enhanced security with access
    • Improved Operational Efficiency.
    • Logging the changes for the records for auditing purposes.
“The DMS has transformed our document management, providing seamless access, version control, automated workflows, ensuring efficiency and compliance”
– IT Head

Engagement coverage and highlights

    • User authentication
    • Role Based Access Control
    • OOTB DMS setup
    • Repository setup
    • Document Change Management Process
    • AD integration

Timeline

investment
Solution discovery & Envisioning

1 week

investment
Implementation

2 Weeks

integration
User adoption

1 Weeks

tablet
Maintenance & updates,  support

Dedicated Support team

70 %

Document access time reduction

90 %

Version control accuracy

95 %+

Search time reduction

97 %

User adoption rate

75 %+

Reduction in duplicated documents.

100 %

Audit trail compliance

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